Frequently Asked Questions
All Employees
The HR department will request your new Gator 1 card. You may either pick it up at the Reitz Union or, in some cases, we can request that it be mailed to our college.
You can purchase your parking decal through UF Transportation and Parking Services (TAPS) on their Permits – TAPS page
Gainesville does have a bus system and commuting resources. You can find more resources here: https://parking.ufl.edu/transit-commuting/
The UF Transportation and Parking website (https://taps.ufl.edu) has information regarding all forms of transportation on campus from the SNAP nighttime safety ride to the RTS bus system or Zipcar. You can also sign up for the parking listserv to be notified of lot closures, etc.
You will be provided your email address and phone number on or before your first day.
A CJC Buddy is a trusted guide and supportive point of contact who helps new employees feel welcomed, confident, and connected during their first year at CJC.
The CJC Buddy provides regular check-ins, answers questions, helps explain workplace norms and procedures, and introduces the new employee to colleagues and resources across the college. The goal is to create a welcoming environment where new hires feel comfortable asking questions and supported as they transition into their new role.
UF uses a system called Lenel which provides security to many of the doors in our building. Your Gator1 card will give you “swipe access,” if authorized. You will need authorization from your supervisor to get access to various areas of the building, depending on your job responsibilities. Speak with your supervisor about making sure your Lenel access has been requested. If you have difficulty accessing areas you believe are necessary for your job, contact your supervisor.
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UF employees enroll in benefits during their new-hire enrollment period by logging into the appropriate benefits portal. Most new employees have 60 days to complete enrollment. For help, employees can contact UF Benefits at benefits@ufl.edu or (352) 392-2477.
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UF employees are paid every two weeks based on UF’s official payroll schedule. You can view the payroll schedule here: Payroll Schedules | CFO Division (https://cfo.ufl.edu/about-the-division/administrative-units/finance-accounting/payroll-services/payroll-schedules/)
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Here is a list of official UF Holidays: https://benefits.hr.ufl.edu/time-away/holidays/. UF also offers a variety of leave options here: https://benefits.hr.ufl.edu/time-away/
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Information on how to enter vacation and sick time can be found here: https://learn-and-grow.hr.ufl.edu/toolkits-resource-center/human-resources-toolkits/time-and-labor/
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Yes. UF Policies can be found here: https://hr.ufl.edu/forms-policies/policies-managers/. CJC Governance policies can be found here: https://www.jou.ufl.edu/home/about/faculty-staff-resources/.
UF employees are typically evaluated through UF Engaged, the university’s semi-annual performance feedback process. Supervisors provide regular feedback and complete formal evaluations or check-ins based on the employee’s role and appointment type.
You can talk to your immediate supervisor or contact Human Resources Director Keisha Reynolds at 352-273-1093, cjc-hr@jou.ufl.edu.
Yes, all employees must sign a conflict of interest form and report any outside jobs. More information is available here: https://coi.ufl.edu/
The University of Florida requires that employment verifications go through The Work Number(https://theworknumber.com). UF’s employer code is: 13570.
Gator Dining Locations:https://businessservices.ufl.edu/services/dining/
The infirmary on campus is primarily for students.
The UF Employee Assistance Program (EAP) provides confidential support, including free counseling and other wellness resources, for eligible employees. Employees can visit the UF EAP page or contact the program directly through UF Worklife. Employee Assistance – No-cost, confidential solutions to life’s challenges (https://eap.ufl.edu)
911 is the U.S. emergency number that will connect you with police, fire and ambulance. UF does have its own police department available at 392-1111 or https://police.ufl.edu/. There is also an emergency alert system in place https://ufalert.ufl.edu/about/ and the GatorSafe app (https://police.ufl.edu/services/community-services/gatorsafe-app/) to keep you informed.
Yes. UF’s GatorPerks program provides exclusive discounts to UF Employees, include arts and leisure, food and restaurants, transportation, shopping and travel. You can find all of the deals here: GatorPerks Discount Program – Worklife (https://worklife.hr.ufl.edu/gatorperks/)
Your manager/supervisor will tell you how to obtain your office supplies. Procedures are different depending on your department.
Copies can be made in the mailroom on the second floor next to the Dean’s Office, room 2104. There are two large Xerox machines. Your Department Chair or someone in the Dean’s Office can provide you with the code to print on the Xerox Machines.
Paper can be found in the mailroom next to the Dean’s Office, room 2104. There are two large closets next to the Xerox machines that are filled with printing paper. If you cannot find what you are looking for, please let someone in the Dean’s Office know what size and/or color paper you need.
UF does have training on Canvas available here: https://learn-and-grow.hr.ufl.edu/toolkits-resource-center/student-information-systems/one-uf/. CJC is also exploring Canvas training for its faculty.
UF courses and registration: https://learn-and-grow.hr.ufl.edu/courses-registration/
UF’s Annual Open Enrollment period typically occurs each October. During this time, eligible employees may review and make changes to their benefit elections for the upcoming calendar year. Benefit changes generally take effect on January 1. Employees should watch for annual communications from UF Human Resources with specific dates and instructions.
UF offers a variety of work-life resources, including wellness programs, employee assistance programs, GatorPerks discounts, childcare resources, and campus services. To learn more, visit the UF WorkLife website: https://worklife.hr.ufl.edu/
For Faculty
For more information, visit: https://welcome.hr.ufl.edu/getting-started/orientation/new-faculty-orientation/
For more information, visit here: https://aa.ufl.edu/policies–guidelines/textbook-adoption-information/
Syllabi are due forty-five (45) days before the beginning of the semester. For more information: http://syllabus.ufl.edu/syllabus-policy/
See Effort Reporting.
You Faculty are evaluated annually based on the responsibilities outlined in their assigned duties. Evaluations typically consider performance in teaching, research and/or creative activity, and service, with the relative weight of each area determined by the faculty member’s assignment.
The evaluation process may include a review of teaching effectiveness, scholarly and creative contributions, service to the department, college, university, and profession, as well as progress toward established goals. Faculty members work closely with their department chair throughout the evaluation process and receive feedback to support their professional growth and development.
For more information regarding faculty evaluations, please contact your department chair or the CJC Human Resources Office.will be provided your email address and phone number on or before your first day.
At UF, the 9-month academic year typically runs from August 16 through May 15, covering the Fall and Spring semesters. For more information visit here: https://catalog.ufl.edu/UGRD/dates-deadlines/pdfs/
Yes, benefits may be affected, primarily in how premiums are deducted. For 9-month employees, UF typically prepays summer health coverage during active-pay months, and benefits eligibility is generally preserved during Short Work Break. Employees should review their deductions carefully and contact UF Benefits with questions: https://hr.ufl.edu/benefits/costs/
UF offers an Academic Pay Plan that allows 9-month faculty members to receive their salary over 12 months instead of the academic year. This option provides a consistent paycheck throughout the year, including the summer months. Annual Enrollment Period is from July 1 -August 15.
For more information, please visit: https://cfo.ufl.edu/procedures-training-resources/payroll/twelve-month-payment-option-for-nine-and-ten-month-faculty-procedure/
UF’s Annual Open Enrollment period typically occurs each October. During this time, eligible employees may review and make changes to their benefit elections for the upcoming calendar year. Benefit changes generally take effect on January 1. Employees should watch for annual communications from UF Human Resources with specific dates and instructions.
UF offers a variety of work-life resources, including wellness programs, employee assistance programs, GatorPerks discounts, childcare resources, and campus services. To learn more, visit the UF WorkLife website: https://worklife.hr.ufl.edu/
For Graduate Assistants
Tuition waivers only process after you have an active employment record, you are correctly registered and the drop/add period is over. The balance remaining after your waiver has processed will be the student fees you are responsible for paying. If you receive financial aid and it disburses before the waivers run, the financial aid disbursement will be reduced by the tuition costs. Once the waivers run, you should get a refund from financial aid for the amount of the tuition costs. Only you can track your financial aid and refunds.
Please consult your letter of appointment or the required minimum registration requirements and how many credits your waiver will cover.
Within the first 30 days of your employment, you will be contacted by the GatorGradCare team to enroll. You are not able to enroll before your job record is active. For instructions on how to start the insurance waiver to remove the insurance hold, please see https://healthcompliance.shcc.ufl.edu/health-insurance-requirement/gatorgradcare/how-to-waive-with-gatorgradcare/. Information on the GatorGradCare coverage is available at https://benefits.hr.ufl.edu/health/gatorgradcare/.
Please see the graduate assistant office list for your assigned office room. The office list can be found outside of Kim Holloway’s office (2018 Weimer) and in the second floor mailroom (next to the Dean’s Suite) and will be emailed before the semester starts. Except for G035, there should be one person per desk and desks are assigned first come first serve. If your office has a swipe card reader, your GatorOne ID card will be your key. If your office is a keyed lock, please see the Dean’s Suite receptionist to check out a key. Most desks do lock. If there is not a key left in the top drawer, please let Kim Holloway know the lock number (lock number is by the left knee when sitting at the desk) and we will get a key for you. Unfortunately we do not have a general area or offices for all graduate students. When you are working in the offices, please do not save anything to the hard drive. IT reserves the right to reformat or exchange computers and drives at any time.
Each graduate assistant has a 500-page printing allowance renewed each semester they are on assistantship. For offices in the basement, the printer is in Room G035 (your ID card will get you in). Your authorization code to print is your UFID number (eight-digit number), not the Gatorlink ID. Please contact gradapps@jou.ufl.edu for the instructions on how to set up your MAC to print. If your office is on the second floor, please email gradapps@jou.ufl.edu to arrange an appointment to have the printing set up.
If you are assisting with a class, please print one copy of the material using your print allowance then use the departmental copy codes (ADV, JOU, TEL, PUR) to make the copies to hand out to students.
Please contact CJC IT department help@jou.ufl.edu to submit support requests.
Please submit an accommodation letter from the Disability Resource Center indicating eligibility for a reduced course load and we will submit a petition to the Graduate School.
Your GatorOne ID card will give resident graduate students access to the building after hours. If you are having problems with access, please contact your department.
Yes. On the second floor mailroom (next to the Dean’s Suite), each resident graduate student has a mailbox. This is where any postal mail, instructor text book copies, letters of appointment, etc. will be sent to you. Please check it frequently. Ph.D. boxes are at the far left set and MA boxes are on the right as you walk into the room.
Yes, you must use your UFL.EDU email for all UF business. As a student, all official announcements, including funding opportunities, deadlines, graduation information, etc. will be sent to your UFL.EDU email address. As a graduate assistant, communications with faculty and students should be routed thorough the UFL.EDU email. Please note the University of Florida does fall under the Florida Sunshine Law regarding public access to records.
Contact the Division of Graduate Studies before doing anything. You will be financially responsible for any registration changes made after the drop/add period ends. If your registration goes below the required minimum registration for your assistantship, you will be responsible for the full tuition and fees for all credits that semester and will lose your assistantship. If the drop request is due to an extraordinary medical situation, please ask about the medical petition process. We don’t need to know the circumstances but we do need to know you are dropping credits, and we will work to help you find the best solution.
Graduate assistants who are U.S. citizens or permanent residents and are not Florida residents are requested to file for a change to Florida residency as soon as they are eligible. After living in Florida for 12 months, you can apply for the Residency Reclassification for tuition purposes. The petition requires proof of when you moved to Florida (e.g. lease start date, utilities turn on, close date of home purchase) to start the 12-month clock. Proof that you cut ties with other states is also required (e.g., Florida driver license, car registration, voter registration). More information can be found at https://registrar.ufl.edu/services/residencychange. Students on a visa are not eligible to apply for Florida residency.
Congratulations on the acceptance and, yes, limited travel funds are available through CJC and other areas of campus. Please see www.jou.ufl.edu/graduate/research-and-theory/graduate-travel-grants/ for information on CJC travel funds. Other funding sources may be found at http://graduateschool.ufl.edu/prospective-students/funding/travel/. In all cases, applications must be submitted before the travel and UF travel policies must be followed.
FTE stands for Full Time Equivalent. 1.0 FTE is full time or 40 hours per week; .50 FTE is half time or 20 hours per week.
CJC policy is that graduate students are not allowed to work more than a combined 20 hours per week (.50 FTE) for all jobs on campus. Any work beyond the 20 hours would have to be petitioned and approved by the Graduate Committee and/or Associate Dean for Graduate Studies in advance. This includes positions inside CJC. For those students on a Graduate School Preeminence Award, any additional work would need to be approved in advance by the Graduate School.
Please see the CJC teaching resource page at https://www.jou.ufl.edu/about-the-college/faculty-staff-resources/faculty-staff-news-resources/teaching-resources/. Other useful sites include the UF Center for Teaching Excellence site for teaching assistants (http://teach.ufl.edu/teaching-assistants/) and the UF academic affairs policy site (http://aa.ufl.edu/policies/).
Dean of Students Office is a great place to start (https://dso.ufl.edu/, especially U Matter We Care (https://umatter.ufl.edu). They have the knowledge and network of resources to help the student. The Counseling and Wellness Center (https://counseling.ufl.edu/) also is available to help with crisis and long-term needs.
You can see your paystubs at my.ufl.edu – log in with your Gatorlink ID, then Main Menu – My Self Service – Payroll and Compensation – View Paycheck.
911 is the U.S. emergency number that will connect you with police, fire and ambulance. UF does have its own police department available at 392-1111 or https://police.ufl.edu/. There is also an emergency alert system in place https://ufalert.ufl.edu/about/ and the GatorSafe app (https://police.ufl.edu/services/community-services/gatorsafe-app/) to keep you informed.
The UF Transportation and Parking website (https://parking.ufl.edu/transit-commuting/snap/) has information regarding all forms of transportation on campus from the SNAP nighttime safety ride to the RTS bus system or Zipcar. You can also sign up for the parking listserv to be notified of lot closures, etc.
The UF International Center provides a short summary regarding taxes at https://internationalcenter.ufl.edu/f-1-student/f-1-processes/taxes.
There are two basic ways the cost to offer a class is covered, either through funding from the state legislature or through the tuition the class generates. State-funded or on-book (on the state’s accounting books) courses are covered by tuition waivers and count toward your required minimum registration. Self-funded or off-book (not on the state’s accounting books) courses cover the cost of the instructor, etc. with the tuition payments generated by the class. Your tuition waiver will not cover self-funded classes nor will they count towards the required registration. Most courses, including required and core courses, are state-funded. Examples of self-funded courses include certain online courses and courses associated with study-abroad programs. There is no state/self-funded indication on the schedule of courses. If you are unsure, the only way to confirm is to contact the department offering the course.
Information Technology
TAG stands for Technology Advancement Group.The TAG group consists of the IT and Engineering Department. TAG researches, designs, tests, implements, and maintains all technology in Weimer Hall with the exception of classrooms, which is handled by the University. They will provide you with the equipment you need and can help with any IT or broadcast engineering issue.
TAG works on a “ticket” system. If you are experiencing any problems or have any questions, send an e-mail to help@jou.ufl.edu. They will assign an IT staff to help you.
Open your favorite browser and navigate to https://getonline.ufl.edu/. Please follow instructions to connect to the EDUROAM Wi-Fi network. Use your GatorLink e-mail and password to connect.
Yes, the full Office Suite will be installed on your machine. You may also go to https://www.office.com/ and sign in with your UF email, GatorLink, and password to download Office 365, install, and use on up to five devices.
Please have your supervisor submit a ticket to help@jou.ufl.edu requesting either Acrobat only or the full Adobe suite with reasons needed.
You may submit a help desk ticket at helpdesk@ufl.edu or give UFIT a call at (352) 392-4357.
Please contact classroom services at classrooms@ufl.edu or by phone at (352) 392-6683.
Yes. You may find more information at https://www.rc.ufl.edu/. Please submit a TAG ticket for more information.
For more CJC IT information you may go to https://its.jou.ufl.edu/