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University of Florida

CJC Financial Hub

Travel Reimbursement Form

Use this form for travel expense reimbursements. Click here for the General Expense Reimbursement Form.

Traveler Information

Name:(Required)
City, State, Country
(ex. To Present Paper)
MM slash DD slash YYYY
Departure Time(Required)
:
MM slash DD slash YYYY
Return Time(Required)
:
Date(s)
Expense Details
Payment Method
Amount
Airfare
Conference/Meeting Registration Fee
Lodging/Hotel
Personal Car Mileage (x 44.5)
Parking
Portage ($1 per bag or total of $10 per trip)
Rental Car
Taxi/Shuttle (Tips shall not exceed 15% of fare.)
Tolls
Baggage

Meals

Travelers WILL NOT be reimbursed for any meal(s) included in a convention/conference/meeting registration fee. Meals included in the cost of registration or provided by the hotel MUST BE DEDUCTED from the daily per diem total and may not be claimed for reimbursement. Per diem rates shown below are for domestic travel. Foreign Conversion Rates may be found at www.gsa.gov and www.oanda.com.

Breakfast$6Travel must begin before 6 a.m. and extend beyond 8 a.m.
Lunch$11Travel must begin before 12 Noon and extend beyond 2 p.m.
Dinner$19Travel must begin before 6 p.m. and extend beyond 8 p.m.
Total$36Travel times above apply to both domestic & foreign travel.
  • Tips for maid services $5 maximum
  • Agenda, Registration Form and/or Conference Brochure showing registration amount & inclusions (meals, lodging, etc.) must accompany Travel Expense Receipts.
  • All receipts must be itemized, please keep copies for your records.
  • A quick travel guide can be found at: biology.ufl.edu/wp-content/uploads/sites/25/Travel-UF-Guidelines.pdf
  • Please note this form will not be accepted without an agenda if this is Conference travel

NOTES: Please provide any additional information to explain your travel (e.g., roommates and personal travel details)