Jobs Jobs

Career Services Database

View Job Listing

Kelmar Group Consulting

5203 SW 91st Terrace
Suite D
Phone: 352-612-5567
Fax: United States
Web site: kelmargroup.net
Contact: Jessica Coons , Speacial Projects Coordinator

Full Time Development Coordinator

Kelmar Group is a Gainesville firm that works with non-profits to raise awareness and funds to support their missions. We are looking for a full-time Development Coordinator to work 35-40 hours a week. The ideal candidate will be able to manage multiple projects in three main areas; communications and marketing, event and logistics management, and program management.

Responsibilities with time allocation include but are not limited to:

Communications and Marketing: 30%

Manage and create websites, social media campaigns, and other communication needs. 

  • Ensure all messages aligns with client’s goals/mission and generates target market engagement
  • Design promotional material – flyers, handouts, social media posts, etc. and update as needed.
  • Research promotional items, record quotes from vendors
  • Track social media and website engagement. Manage questions that come through web contact form.
  • Content creation – social media (Facebook, LinkedIn, Twitter), fundraising projects (drafting letters, emails)
  • Manage website posting, updates, etc.

Event and Logistics Management: 30%

Event planning and execution including;

  • Research and comparisons – hotels, restaurants, venues, speaker and attendee gifts, locations
  • Book hotels, meeting spaces, restaurant, venue, etc. Build relationship with on-site contacts.
  • Communicate with client to identify needs, coordinate activities and satisfaction, create checklists
  • Carefully track expenses, manage invoices and receipts, and organize event/program expense reports
  • Oversee communications and marketing for events – design, promotion, etc.
  • Negotiate with hotels and venues to get best options available

Program Management: 30%

Completely oversee the management and execution of various programs

  • Build relationships with program participants, troubleshoot problems and answer questions as necessary
  • Keep track of all expenses related to the program(s), reimburse participants as necessary
  • Manage travel and meeting logistics for program participants
  • Collect pre- and post-program surveys
  • Contribute to fundraising projects related to program(s)
  • Create and test applications for program and keep track of all applicant details

Other duties as assigned by manager 10%

  • Operational duties such as generating monthly expense reports, writing SOPs, etc.
  • Various administrative tasks
  • Review and proofread grant submissions
  • Gift processing

Minimum experience/qualifications:


  • Excellent communication and relationship building skills
  • Ability to work independently and successfully handle multiple projects at once
  • Efficiency in Microsoft Word, Excel, and PowerPoint
  • Ability to quickly adapt to unfamiliar projects and tasks and ask questions when needed
  • Experience with Adobe Acrobat, Photoshop, or other design platforms
  • Experience with WordPress a plus
  • Knowledge of the structure of a Nonprofit Organization


The ideal candidate is a great communicator and able to speak to many different people, sometimes about complex or unfamiliar subjects. They should be comfortable negotiating contracts with hotels/ venues and able to build relationships with individuals from various industries.

Excellent time management, multi-tasking and problem-solving skills are a must with the ability to adapt to new tasks. Strong initiative, willingness to grow and team collaboration round out desired attributes.

(Posted 5/14/2019)
Application deadline: 6/30/2019