FAQs for Faculty
When is the orientation for new faculty?
The date for new faculty orientation in 2020 has not yet been scheduled. For more information, visit: https://hr.ufl.edu/working-at-uf/current-employees
When do I choose the textbooks for my course(s)?
The deadline for submitting textbook adoptions for fall 2020 is July 10, 2020. For more information, visit here: https://www.bsd.ufl.edu/textadoption/Manage/Start.aspx.
When are the syllabi due for my course(s)?
Syllabi are due three days before the beginning of the semester. For more information: http://syllabus.ufl.edu/syllabus-policy/
What is Effort Reporting?
Federal regulations about sponsored research require that each institution maintain internal controls to ensure that remuneration paid under sponsored programs are reasonable, conform to established written policies consistently and maintain Standards for Documentation of these expenses.
UF uses an effort reporting system to provide a reasonable basis for distributing salary charges among institutional activities. Since effort reports are the source documents to support salary charges to sponsored projects, it is essential that these data be based on reasonable estimates of actual effort expended on each sponsored project and non-sponsored or University funded accounts.
For more information: https://www.fa.ufl.edu/directives/effort-reporting-policy/
How will I be evaluated by my chair?
Your chair will annually evaluate your performance in the three major areas: teaching, research/scholarship, and service. For tenure-track faculty, you are assigned all three whereas non-tenure track faculty are assigned teaching and service. A few of you may have an administrative assignment, which would fall into the service category.
All faculty are required to enter their annual self-evaluation into CJC’s online Digital Measures system by March 30. (You will receive training on using Digital Measures.) Before July 1, your chair will provide a formal letter and typically arrange a meeting to discuss your performance. You are encouraged to be in proactive discussion with your chair throughout the year and don’t forget to use your assigned mentor as a resource.
What are the effective dates of the 9-month academic year calendar?
Here is the 2020-21 Academic Year Calendar: catalog.ufl.edu/UGRD/previous-catalogs/2019-2020/UGRD/dates-deadlines/pdfs/calendar2021.pdf
The Academic Year calendar dates are:
- Fall term – 8/16 to 12/31
- Spring term – 1/1 to 5/15 (5/14 during a leap year)
- Summer Term A – 5/16 to 6/30 (5/15 during a leap year)
- Summer Term B – 7/1/- 8/15
- Summer Term C – 5/16 – 8/15
For faculty being hired in a tenure track position the employee must be hired by 8/16 of the academic year for that first year to count toward the tenure clock. If hired after 8/16 the tenure clock will begin the next academic year.
Will benefits be affected by a conversion from 12- to 9-month?
Faculty who move to 9-month will no longer accrue vacation leave. At the time of their conversion, they will be paid up to 200 hours of unused annual leave. Sick leave accrual will remain the same. During spring semester, double deductions will begin for benefits to be covered over the summer. The double deductions will start with the first paycheck in February and end with the first paycheck in May.
For Spring 2019, the first pay period that double deductions will be taken out will be 1/11/19 to 1/24/19 and the last pay period that double deductions will be taken out will be 4/19/19 to 5/2/19.
Is there a need to terminate the 9-month appointment every spring and rehire the employee since the 9- month calendar year is from August to May?
No, the 9-month appointment will not be terminated, as this will affect benefits and retirement. The only time to end the appointment would be when the employee is leaving UF (resigning, non-renewal or retiring). Each spring (around mid -April), 9- and 10-month employees will be placed on a short work break action which is done by the short work break process with Enterprise Systems and UF/Human Resources. The process is reviewed by UF/ Human Resources along with IFAS/HR to ensure that the appropriate 9- and 10-month employees are put on short work break in job data.